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Business Assistant to CEO

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We are looking for a systematic, responsible, and proactive Business Assistant to become the CEO's right hand. This isn't just an administrative role; we need a partner who doesn't wait for instructions but proposes solutions, loves structure, and can communicate effectively on behalf of the leader.

Requirements:

  • You are proactive: you anticipate needs and offer solutions before being asked.
  • You are a "structure lover": you can take a mess of information and turn it into a clear system.
  • You are detail-oriented and take pride in the quality of your work.
  • You can represent the CEO professionally across various communication channels.

Tech Stack & Skills:

  • Google Workspace: Expert level in Docs, Sheets, and Calendar.
  • Organization Tools: Notion, CRM systems, and Task Managers (Asana/Jira/Trello).
  • Communication: Gmail, Slack, and various messengers.
  • Modern Tech: Experience with AI tools for productivity and research.

Responsibilities:

Strategic & Operational Support

  • Full management of the CEO’s business and personal calendars.
  • Conducting market research, finding vendors, and preparing analytical reports/tables.
  • Creating presentations, managing the internal Knowledge Base, and preparing documents.
  • Meeting management: preparing agendas, taking minutes, and ensuring follow-ups are executed.

Communication Management

  • Acting as the first point of contact for clients, partners, and contractors.
  • Managing correspondence and filtering incoming information to prioritize what matters.
  • Managing task execution and reminding the CEO/team of upcoming deadlines.

Lifestyle & Travel Coordination

  • End-to-end travel arrangements (booking flights, hotels, and logistics).
  • Handling personal requests, event organization, and lifestyle management.

What We Offer:

  • Absence of micromanagement; a culture built on truth, trust, and transparency.
  • Annual salary reviews and a career development plan with mentorship.
  • 15 working days of vacation, 6 sick days, and public holidays off.
  • Individual legal and financial support; compensation for personal equipment.
  • 50% compensation for coworking, English, and professional courses.
  • Monthly happy hours, online team meetings, and gifts for birthdays/anniversaries.

Interview Process:

  • Screening Interview (30 mins)
  • Interview with CEO (45 mins)
  • Pre-Offer Meeting (10 mins)
Apply Now